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The primary mission of the City Clerk’s Office is to provide the taxpayers of West Haven with the following services:
- Handling of all birth, marriage and death certificates recorded by the City Clerk
- Issues licenses for dogs, hunting/fishing, liquor, marriage and trade name
- Maintains maps of land records
- Record all land records (15,000 for the year)
- Record Notary Public Certificates
- Provide complimentary Valentine’s Day weddings free of charge
The City Clerk’s Office has enhanced its computer system with state of the art technology. The upgrade to the Cott System included two new servers, a Fujitsu Duplex document scanner and 4 new desktop work stations. The new system is based on Microsoft’s SQL database and has a browsing server for querying information. Land record information is scanned into the system and Land Record Books are printed and maintained right in the City Clerk’s Office.
We are also connected to the State Vital Registration System, providing up to the minute vital birth records from the surrounding towns.
The city of West Haven was chosen as the mid-size city to participate in the Absentee Ballot Pilot Program, which the State viewed as a success. We also received a $12,000 dollar grant from the State Library which was applied to the cost of our new Land Records System. The City Clerk Office staff continues to work hard to provide the taxpayers of West Haven with professional and efficient customer service.
Accomplishments
Implemented New Indexing System with a Scanning Unit
This enabled us to print our books and achieve timely Information Recording
Received a Grant of $12,000 from the State Library Historic Grant Program
Held two primaries and two elections
Recorded 12,863 documents (3,000) more than last year
Received $10,000 in grant money
Goals Improve Customer Care and Service to the Public Install a new Terminal in Vault Office to achieve above objective Apply for another grant from the Preservation and Historic Grant Program
Remember June is Dog Licensing Month!
Dogs must be at least 6 months old and have an up to date rabies shot
Neutered male, spayed female $ 8.00
Male, Female $19.00
Licenses can be issued through the mail if desired
Copy of rabies vaccination and fee can be mailed to City Clerk and dog license is mailed to the individual, saving a trip to City Hall.
Hunting and Fishing Licenses
Resident - Firearms Hunting $19.00
Resident - Fishing $28.00
Resident - Marine Fishing $10.00
Resident - Combo fishing and hunting $38.00
Resident - Trapping $34.00
Resident - Junior trapping $11.00
Junior Firearms hunting $11.00
Resident over 65 FREE
Handicapped license FREE
Non Resident - Firearms hunting $91.00
Non Resident - Fishing $55.00
Non Resident - 3 Day fishing $22.00
Non Resident - Combo hunting & fishing $94.00
Non Resident - Marine Fishing $15.00
Pheasant Stamps/tags $28.00
Migratory bird stamp/permit $13.00
HIP permit $4.00
Recording room is open until 4:15 pm
Fees for Recording:
$53.00 for 1st page
$5.00 for each additional page
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